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Current Openings

Artistic Administrator

This is an administrative position with management duties regarding contracting, scheduling, and payment of artists as well as coordination of transportation and housing for all artist activity, main-stage, in-school, and community-wide performances as well as fundraising functions. The artistic administrator is greatly involved in the development of the annual artistic department budget.

Reports to the general director, in close coordination with the music director, and artistic advisor

General Duties

  1. Support activities of the general director, music director, and artistic planning director
  2. Work in tandem with the resident conductor, head of music staff, and principal coaches
  3. Coordinate with other departments as needed
  4. Prepare Letters of Agreement for supernumeraries, dancers, chorus members, guest artists, resident singers, music staff, and orchestra members
  5. Prepare check requests for artist payrolls
  6. Work in tandem with the facilities manager in preparation of artist housing
  7. Maintain master calendar of educational and main-stage rehearsals and performances
  8. Collect rehearsal/performance schedules from production manager and head of music staff, in order to produce and distribute daily artist schedules that include all rehearsals and performances
  9. Maintain and distribute cut lists to appropriate artists and department managers/directors
  10. Maintain and distribute up-to-date artist contact rosters (phone, mail and email) for each production
  11. Prepare release requests (time off, vacation, etc.) and profesional development expenditure requests from members of the resident company for general director approval
  12. Provide up-to-date casting and biographical information to production, marketing, development, public relations and business departments
  13. Coordinate regular maintenance of pianos and harpsichord, including facilitating movement to and from performance venues when needed


  1. Maintain resume files
  2. Acknowledge receipt of resumes
  3. Respond to phone, email, and mail requests for audition information
  4. Manage performer auditions, including accompanists and reservation of audition facilities
  5. Provide auditioning artists with directions and other necessary information
  6. Prepare resumes and other materials for audition panel
  7. Manage auditions in San José and be available by phone and email for out-of-town auditions

      Guest Artists and Conductors                                     

  1. Arrange housing in coordination with facilities manager
  2. Arrange air transportation to and ground transportation in San José

      Educational and Outreach Programming

  1. Write and maintain programming Letters of Agreement with organizations
  2. Invoice and track payment
  3. Work in tandem with the head of music staff and general director in choosing repertoire for educational performances and outreach concerts
  4. Assign singers and pianists to all outreach performances
  5. Maintain records of outreach performances regarding dates, times, venues, casting, programming, and invoices, and report performance and attendance numbers to development department
  6. Provide maps and directions for artists and accompanists to outreach performance venues
  7. Choose annual production of the in-school educational opera
  8. Arrange for the preparation (casting, staging, and music) of annual educational operas

Please send resume to Artistic Planning Director Khori Dastoor.


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